E-mail Sam@MetroClerking.com
(A fill in the blank form will be e-mailed or fax per your request)
Additional services:
Non-metered water accounts - Time Period: 24 Hours
A non-metered water certification is an account that is billed to a property every six months.
A non metered certificate generally can be obtained immediately.
Some properties are subject to a delay.
- If the property is a corner parcel
- New construction
- Property has more than one P.I.N. number and address,
- YOU MUST PROVIDE A LEGAL DESCRIPTION.
LINES 1-4 ARE PROCESSED FIRST THROUGH THE CITY OF CHICAGO FIELD REVIEW DEPARTMENT. THIS PROCESS CAN TAKE 7-14 DAYS TO COMPLETE.
NOTE; After the full payment certificate is processed through field review it may require a meter reading which can take up to 14 working days to complete.
METRO CLERKING CHECKS THE STATUS DAILY AND WILL CONTACT YOUR OFFICE WHEN IT IS COMPLETED.
- The City of Chicago Department of Water charges $25.00 per full payment certification.
- If there is a balance due on unpaid water bills your office will be sent a fax with the amount due. A check will be required from your office.
- Please do not have your client pay any water bills when ordering certification. The water department will require a copy of the front and back of the cancelled check if paid within 30 days.
B. New Constructions - Time Period: Inquire Within
New construction certifications can take anywhere from one week to two months, depending on the stage of the development.
Prior to ordering, contact the plumbing contractor to see if the permits have been issued for the new meter, if the meter was picked up from the meter shop, installed, and controlled by the water department.
Often times, a full payment certification is ordered for NEW CONSTRUCTION without checking with the plumber; when this occurs, it could be months before the water department issues a certification.
STRESS: Before ordering a full payment certification be sure the plumbing contractor has set and controlled the meter.
C. Metered Accounts - Time Period: 7-14 working days
A final meter reading is required if the meter has not been read within a (60) sixty-day period. Metered accounts take between 7-14 days to complete. IMPORTANT: ACCESS INFORMATION --- The seller must be available to speak with a meter reader to set an appointment to read the meter. Generally, a meter reader will attempt to contact the seller in the early morning hours to set the appointment either that day or the next. Best access should be a home number AND a cell phone number. If a rate taker agrees to meet your client at a specified time request your client to ask for the rate takers cell phone number to avoid any confusions.
The Water Department will not accept pager numbers.
The certification will be delayed if access information is not submitted or the client fails to honor appointments.
IF AN APPOINTMENT IS MISSED THE PROCESS MUST BE RESUBMITTED. THIS DELAYS THE PROCESS, BY RESUBMITTING ACCESS INFORMATION THE PROCESS BEGINS AGAIN, AN ADDITIONAL 7-10 WORKING DAYS.
Please Note:
A legal description is required for all Commercial, Industrial, Vacant, Mixed Use (Commercial and Residential) and New Construction properties.
- The City of Chicago Department of Water charges $25.00 per full payment certification.
D. Release of Lien - Time Period: 10 Business Days
When ordering a release of lien, please provide all necessary information.
A water certification must be completed and the current bill must be paid in-full before the water department will proceed with the release of lien process.
If the property is a metered account the meter must be read. .
- The City of Chicago Department of Water charges $25.00 per full payment certification.
E. Special Water Certification/Water Bill Reductions - Time Period: 7-10 Business Days
- Property sale transfers such as VA, HUD, Tax Deeds, Sheriff Deeds, etc., require a certified copy of the deed before any adjustment to the water bill is performed.
- If requested, we are able to obtain a certified copy of the deed from the Cook County Recorder. A separate fee of $25.00 plus expenses will be applied to the billing.
A. 1-5 Residential Units Zoning Form - Time Period: Seven Working Days
It is necessary to know the number of dwelling units and pin number to complete this transaction.
The zoning department will not accept applications without units or a pin number.
If the pin number is not given at the time the order is placed, METRO CLERKING will research the property for an additional $5.00 fee.
Please note, if your order form is incomplete, the order will be delayed until we obtain the correct information.
The zoning department requires seven business days to complete each certification. NO EXCEPTIONS.
- The City of Chicago Department of Zoning charges $50.00 per Certificate of Zoning Compliance
Note: Properties with 4 or 5 units must also have the building registered every year.
B. Denials - Time Period: Approximately 7 Business Days
When a zoning compliance is denied, the Department of Zoning will notify the requester.
There are two resolutions
- Research the property at the Department of Buildings.
Request a permit to verify the number of dwelling units.
If there are no records on file or the permits do not agree with the number of units that are claimed,
- Request an inspection of the property. Please provide the name and phone number for a person that can meet the inspector at the property.
The City inspector will then inspect the residence to determine the number of dwelling units. Additional fees will be applied to each request if zoning research is requested.
- TIME PERIOD: 24 HOURS
All City of Chicago buildings with four or more units require a building registration.
PLEASE include:
ADDRESS
P.I.N.
Number of dwelling units
Name and phone number of THE SELLER AND BUYER.
NOTE:
FOUR AND FIVE DWELLING UNITS REQUIRE BOTH A ZONING CERTIFICATE AND A BUILDING REGISTRATION..
- The City of Chicago Department of Buildings charges $10.00 per year to register.
http://egov.cityofchicago.org/webportal/COCWebPortal/COC_EDITORIAL/MultDwellfinal.pdf
FILL OUT THE FORM BY DOWNLOADING AND E-MAILING TO SAM@METROCLERKING.COM
If you own a vacant building in the City of Chicago, the Vacant Buildings Ordinance requires you to:
- Register your building with the City of Chicago within 30 days after it becomes vacant (there's a $50 registration fee);
- Properly secure and board up the building to eliminate criminal activity and/or accidents; and
- Show evidence of liability insurance (of at least $300,000 for a vacant residential building).
Properties covered by this ordinance include: those that have been acquired from HUD, DOH or other sources; those that are holding for rehab; or those that are currently under rehabilitation.
Failure to comply with these regulations could result in significant fines, jail and/or forfeiture
- Learn more about the ordinance and download a copy of the Building Registration Form at www.cityofchicago.org/Buildings/BuildingOwners/VacantBuildings.html.
- You may also pick up a copy of the form at City Hall, 121 North LaSalle Street, Chicago, Illinois. Contact Dennis Callinan at the Chicago Department of Buildings at (312) 744-3456 if you have any questions.
CITY OF CHICAGO
DEPARTMENT OF REVENUE
REAL PROPERTY TRANSFER TAX DECLARATION
FORM – 7551
Note: this form must be filled out completely for ALL real estate transfers, including transfers for which an exemption is |
Section 1. General Information about Property
Street Number Direction
Street Name Unit/Apt # Zip Code PIN PIN PIN
- Check here if in central business district (the area bounded by Lake Shore Drive, Halsted Street, Roosevelt Road, and
Armitage Avenue).
Type of property (check appropriate box below)
- o Detached single family residence
- o Condominium or
Co-op
- o
Townhome
- o Multi-unit residential building
- o Mixed use (residential and commercial)
- o Commercial
- o Industrial
- o Vacant Land
- o Other (you must attach
a description)
- o Industrial
Indicate number of residential units, if any:
Section 2. Interest Transferred (check appropriate box below)
- o Fee title
- o Beneficial interest in a land trust
- o "Lessee interest in a ground lease"
- o "Controlling interest in
a real estate entity" - o Interest in a real
estate co-op - o Other (you must
attach a description)
- o Fee title
ACCOUNT NUMBER REVISION NUMBER For use by Department of Revenue
Section 3. Transfers exempt from tax (check appropriate box below)
- o Transfer of real property made prior to January 1, 1974, where the deed was recorded after that date, or assignment of beneficial interest in real property dated prior to July 19, 1985, where the assignment was delivered on or after July 19,1985.
- o Transfer involving real property acquired by or from a governmental body; or acquired by a not-for-profit charitable, religious, or educational organization; or acquired by any international organization not subject to local taxes. (IRS notice granting 501 (c)(3) exemption must be attached.)
- o Transfer in which the deed, assignment or other instrument of transfer secures debt or other obligations.
- o Transfer in which the deed, assignment or other instrument of transfer, without additional consideration, confirms, corrects, modifies, or supplements a deed, assignment, or other instrument of transfer previously recorded or delivered.
- o Transfer in which the transfer price is less than $500. You must explain (attach additional sheet if necessary).
o Transfer to trust by beneficiary (ies).
o Gift o Other: _______________________________________
- o Transfer in which the deed is a tax deed.
- o Transfers in which the deed, assignment or other instrument of transfer releases property which secures debt or other obligations.
- o Transfers in which the deed is a deed of partition. Note: If a party receives a share greater than its undivided interest in the real property, then it must pay tax on any consideration paid for the excess.
- o Transfers between a subsidiary corporation and its parent or between subsidiary corporations of common parent pursuant to a plan of merger or consolidation or pursuant to an agreement providing for the sale of substantially all of the seller's assets.
- o Transfers from a subsidiary corporation to its parent for no consideration other than the cancellation or surrender of the subsidiary's stock, or transfer from a parent corporation to its subsidiary for no consideration other than the issuance or delivery to the parent of the subsidiary's stock.
- o Transfers made pursuant to a confirmed plan of reorganization as provided under section 1146 (c) of Chapter 11 of the U.S. Bankruptcy Code of 1978, as amended.
Provide bankruptcy court docket number:
State of Filing/Court District
- o Transfer of the title to, or beneficial interest in, real property used primarily for commercial or industrial purposes located in a city enterprise zone.
Provide enterprise zone number:
- o Transfer in which the deed is issued to the mortgagee or secured creditor pursuant to a mortgage foreclosure proceeding or pursuant to a transfer in lieu of foreclosure.
- o Transfer in which the purchaser has completed the State of Illinois' Home Ownership Made Easy Program (HOME).
ACCOUNT NUMBER REVISION NUMBER For use by Department of Revenue
Section 4. Additional Transfer Information
- Enter the earlier of (1) the date of delivery or (2) the date of recording of the instrument of transfer.
- Does any part of the transfer price consist of consideration other than cash ? If yes, attach
separate sheet with description of consideration.
- Is any part of the transfer price contingent upon the occurrence of a future event or the
attainment of future levels of financial performance? If yes, attach explanation.
Section 5. Computation of tax stamps purchased (transfer price must be included on line 1, even if transfer is exempt; if exempt, do not compute beyond line 1). NOTE: With the exception of line 2, you must round to the nearest whole number for the following amounts.
- Transfer price (note: transfer price includes consideration in any form,
determined without any deduction for mortgages). (see Sec. 3-33-020(H)).. - Divide line 1 by $500.00 (note: you must round up to the nearest number).
- Total value of tax stamps purchased (multiply line 2 by $3.75) ……..……..
- Interest (see Section 3-4-190) …………………………………………………
- Penalty (see Sections 3-4-200 and 3-33-110) ……………………………….
- Total tax, penalty, and interest due (add lines 3, 4, and 5) …………………
- Total tax, penalty, and interest paid …………………………………………..
Section 6. Title Company Information
o
Check this box if a title company is not utilized.
Title Company Name
First Name Last Name
Title Co. Representative
Title Company Code # (applicable only if title company resells Chicago tax stamps)
ACCOUNT NUMBER REVISION NUMBER For use by Department of Revenue
Section 7.
Attestation of Parties Seller/Transferor Statement
Under penalty of perjury, I certify that I have examined this return and it is true, correct, and complete.
Name of Seller if individual
Name of Seller if not individual (include trust name and number if trust)
Mailing Address (after sale) Daytime Phone Number
City State Zip
Signature of Seller or Seller's agent (required) Date
Name of individual Signing Seller/Transferor Statement (if not the seller)
Title
Mailing Address Daytime Phone Number
City State Zip
Business or Firm Name
Buyer/Transferee Statement
Under penalty of perjury, I certify that I have examined this return and it is true, correct, and complete.
Name of Buyer if individual
Name of Buyer if not individual (include trust name and number if trust)
Mailing Address (after sale) Daytime Phone Number
ACCOUNT NUMBER REVISION NUMBER For use by Department of Revenue
City State Zip
Signature of Seller or Seller's agent (required) Date
Name of individual Signing Seller/Transferor Statement (if not the seller)
Title
Mailing Address Daytime Phone Number
City State Zip
Business or Firm Name
Section 8. Department Certifications
- Building Registration Certificate. A certificate of registration issued by the Department of Buildings is required for buildings containing either 4 or more family units or sleeping accommodations for 10 or more persons (except if the building is a condominium or a co-op) (Municipal Code 13-10-070). The certificate may be obtained from the Department of Buildings in room 903 of City Hall. Check the applicable box:
o Registration certificate submitted o Registration requirement is not applicable
- Zoning Compliance Certificate. A certificate of zoning compliance is required for residential property zoned for, or occupied by, buildings having five or fewer units (except if the building is a condominium, a co-op, or a newly constructed dwelling sold to the initial occupant (Municipal Code 3-33-045)). The certificate may be obtained from the Department of Zoning in room 802 of City Hall. Check the applicable box:
o
Zoning certificate submitted o Zoning certificate is not required
- Water Department Certification (available at 333 South State Street, Room L L10) is required for ALL non – exempt real property transfers.
The Department of Water certifies that all water and sewer charges rendered up to are paid in full for property located at Account # Application #
Certified by Date
ACCOUNT NUMBER REVISION NUMBER For use by Department of Revenue
Section 9. Preparer Information (only preparer's name is required if other information about preparer is disclosed in Section 7 above.)
Name of Preparer
Business or Firm Name
Mailing Address Daytime Phone Number
City State Zip Date
Section 10. Where to File This Form and Purchase Transfer Stamps
- If the deed or other instrument of transfer is recorded, then file this form with the Cook County Recorder of Deeds, County Building, 118 North Clark Street, Room 112, Chicago, IL 60602.
- If the deed or other instrument of transfer is not recorded, then file this form with the Chicago Department of Revenue, 121 North LaSalle Street, Room 107, Chicago, IL 60602.
- Real Property Transfer Stamps may be purchased at the Chicago Department of Revenue, 121 North LaSalle Street, Room 107, Chicago, IL 60602.
Place water validation stamp below line
Effective date: 12/1/2001
For DOR Use Only Postmark Date Receipt Number
